The Parks and Trees Agency (PTA) is a Government department responsible for overseeing the horticultural needs of Singapore on public roads and parks. The agency prides itself on the dual

The Parks and Trees Agency (PTA) is a Government department responsible for overseeing the horticultural needs of Singapore on public roads and parks. The agency prides itself on the dual objectives of making the country a “garden in a city” and a “city in a garden”. To achieve these goals, it maintains a rich flora and fauna consisting of flowering and verdant plants, shrubs, trees and grass on public roads, parks, cycle paths and other suitable public spaces. All such horticultural assets are catalogued and maintained in a computer database so that the agency may deploy its arborists and contractors to maintain them in pristine condition. In recent years, with global warming, it has become very challenging for the agency to carry out its mission. In particular, extreme weather conditions such as frequent short cycles of intense heat waves and heavy rains have damaged the stability of soil conditions in many parts of the island. This has led to huge trees uprooting, causing serious damage to vehicles, properties and even loss of lives. The agency is already trying its best to mitigate these accidents by inspecting trees in public places more regularly. However, it is constrained by limited manpower and could inspect each tree only twice a year. With extreme weather conditions, this is sadly inadequate and the Commissioner of the agency has tasked the director of the Public Greenery division to look into this problem. Tan Chung Bok, the director of the Public Greenery division, has a novel idea of digitalising the inspection of trees. Remote sensors will be attached to trees to monitor their health continuously. These sensors will be equipped with miniature cameras, accelerometers and 4G wireless technologies. Every such sensor will monitor the condition of a tree, including its tilt, and send such readings wirelessly to a control centre at the agency. AI-based software in the control centre will analyse the data in real time and alert the agency to trees diagnosed to be at high risk of uprooting. This will allow pre-emptive action to be taken even before the tree has fallen. To be called the Remote Tree Monitoring Pilot (RTMP) project, Chung Bok has put together a project team to trial this idea as a pilot project. He foresees that the project can be organised around 3 major areas of work: Admin & Publicity, Technical System Design and Field Implementation. Fadillah, an executive, will be responsible for administrative tasks. Caleb Wang, an IT-savvy arborist will oversee system design work. Finally, Winston Chu, a senior arborist with more than twenty years of experience, will drive the field implementation work and will also oversee the whole project. The agency plans to outsource the actual system development and field installation work to Digital Design Studio Pte Ltd, a reliable contractor with a good track record that has worked well with them in the past. Table 1 below shows the major tasks that will need to be carried out for the pilot project. Description Duration Allocated (days) Budget Budget for Pilot Project Get Approval for Budget Appoint System Contractor Coordinate Publicity and Communication Design Remote Tree Sensor Calibrate Tree Sensor Integrate with Control Centre Test Integrated System Internal demo to Senior Management Identify high-risk trees Install Remote Sensor on Trees Monitor Trees Remotely Evaluate Results Table 1: Activity List for RTMP Project Excited by the possibilities, the director has gotten an in-principle agreement from the Commissioner to commit a budget of $250,000, inclusive of a 5% contingency buffer, for the pilot project. Based on the agency’s calendar, all team members are available to start the project on 2 Aug 2021. He has tasked the team to complete the project by 1 Feb 2022. He hopes to be able to present the findings and outcomes of the pilot in the “Responses to Climate Change” regional symposium that will be held on 3-4 Feb 2022. Assume you are Winston responsible for the pilot project. Develop a Project Plan and answer the questions that follow. Note that the agency’s work is based on a 5-day work week. There is no work on public holidays. And if a public holiday falls on a Sunday, the following Monday is deemed to be a public holiday. Why is stakeholder analysis important in Project Management? Identify types of stakeholders for this Remote Tree Monitoring Pilot (RTMP) project. Discuss how you would cater to each of these groups of stakeholders. Note: To use the following types of stakeholders in your answer (project team, project managers, administrative support, functional managers, top management, project sponsors, contractors, government agencies, vendors / suppliers, other organisation / customers) (25 marks) Organise the activities of Table 1 into the areas of work planned by Chung Bok i.e. Admin & Publicity, Technical System Design and Field Implementation. Hence, draw a 3-level WBS chart with task owners (i.e. persons-in-charge) clearly indicated. personal attributes should be considered for the person-in-charge for the four major roles in this project? (23 marks)

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