In order to interpret the Information Governance Reference Model (IGRM) diagram. It is recommended that we start from the outside of the diagram. Briefly name three (3) components required to successfully conceive a complex set of inter-operable processes and implementable procedures and structural elements.
To successfully conceive a complex set of inter-operable processes and implementable procedures and structural elements, there are three key components to consider. These components are essential for ensuring efficient information governance within an organization. They include the identification of stakeholders, the establishment of an information governance framework, and the development of processes and procedures.
1. Identification of stakeholders:
Before embarking on any information governance initiative, it is crucial to identify and understand the stakeholders involved. Stakeholders can be individuals, groups, or organizations that have an interest in or are affected by the governance of information. In the context of the IGRM, stakeholders may include executives, department heads, compliance officers, IT personnel, legal teams, and end-users. Each stakeholder group brings unique perspectives and requirements, and their input and involvement are critical to the success of information governance. In order to conceive an effective set of inter-operable processes and procedures, it is essential to engage and assess the needs and expectations of all relevant stakeholders.
2. Establishment of an information governance framework:
A robust information governance framework provides the structure and guidance for managing and governing information throughout its lifecycle. It sets out the goals, principles, policies, and procedures that govern the creation, use, storage, and disposal of information within an organization. The framework serves as a roadmap for aligning information governance with the overall strategic objectives and regulatory requirements of the organization. It also helps to ensure consistency, accountability, and transparency in information management practices. Developing an information governance framework involves defining the scope and objectives, establishing governance structures, assigning roles and responsibilities, and documenting the policies and procedures that will govern information management activities.
3. Development of processes and procedures:
Once the stakeholders have been identified, and an information governance framework is in place, the next step is to develop inter-operable processes and implementable procedures. These processes and procedures act as the operational mechanisms for implementing the information governance framework and ensuring compliance with its policies and guidelines. They provide specific instructions and guidelines for tasks such as data classification, access management, data retention, archival, and disposal. The processes should be designed to align with industry best practices and legal/regulatory requirements relevant to the organization’s business context. In addition, they should be adaptable to accommodate changes in technology, business processes, and regulatory landscapes. The development of processes and procedures should involve collaboration and input from various stakeholders to ensure a comprehensive approach that addresses diverse needs and requirements.
In conclusion, successfully conceiving a complex set of inter-operable processes and implementable procedures and structural elements for information governance requires the identification of stakeholders, the establishment of an information governance framework, and the development of processes and procedures. These components provide the foundation for effective information governance, helping organizations manage and govern their information strategically and in line with their objectives and regulatory requirements.